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Virtual Office vs Traditional Office: Which is Better for Your Toronto Business?

virtual office Vs traditional Office

The modern workplace hasn’t changed much, but the modern office is going through a revolution right now. With the introduction of new technologies and updated preferences since the pandemic, the office is no longer a brick-and-mortar grey building with an ominous presence. Your office is present everywhere you go because it is now virtual. Virtual offices: fast-growing, convenient, and the face of the future. But are virtual offices really all that they are trumped to be about? Let’s look at this through the lens of virtual office vs traditional office.


Now before we go into the details, office preferences also change with the location. For example, if your city has horrible traffic, you are definitely better off with a virtual office. For people who commute to their work in decent traffic, an office might be a retreat away from home. Which is why we’ll be looking at Toronto and whether a virtual office or a traditional office would be best for Toronto. 


Let’s start with a general description of a virtual office before moving on to the comparison between a virtual office and a traditional office. 

What is a virtual office?

A virtual office is essentially a service that provides all the necessary requisites of an office building, but the office actually doesn’t exist like a brick-and-mortar building. Instead, it utilizes videoconferencing and modern office-keeping tools to let workers perform their tasks from wherever is convenient for them while they still get a mailing address. It is not a physical entity; rather it’s a digital entity that uses a suite of software to emulate an office-like environment. 


Virtual offices became popular during the pandemic, as physical locations were shut down and cordoned off due to health scares. As such, companies sought a way to keep the workflow going, utilizing communication tools and videoconferencing software to enable an office-like structure, all from the convenience of the members’ homes. Subsequently, the prevalent usage of such methods has made virtual offices such a hit among many organizations, aided by their many benefits, which will be discussed below. 

Virtual office vs traditional office: which one is better?

It’s all about personal preferences, but a virtual office is objectively better based on the advantages alone. Why? Let’s take a look at this question.


Should that even be a point? It is painfully obvious if you ask any person who has to sit in traffic for an hour a day just to get home. Virtual offices, given their remote setting and WFH (work from home) inspiration, are designed around convenience. No commute, no public transit, no getting stuck in traffic, no waking early just to make sure you catch the 9 am meeting. Virtual offices, therefore, prioritize convenience overall. While the business still has a mailing address, the team works from the comfort of their home, and nobody can be late since all they have to do is sign in on their personal computer to punch in. 


Another reason why virtual offices simply wipe the floor with traditional offices is their cost-effectiveness. Some of the best virtual office service providers, like ZEMLAR, offer virtual office packages that are incredibly lucrative. They cut costs, including leasing costs for new offices, rent for an office complex, maintenance and upkeep costs, and most importantly, the remuneration for administrative staff. All of this helps explain why startups and small businesses flock to virtual offices; it cuts costs and overheads that startups don’t have the resources for while still having all the features that an office might require. 


Productivity in a traditional office differs greatly from productivity in a virtual office. One of the benefits of WFH is the productivity boost workers get when working from the convenience of their homes; it is visible in the quality of the work. Virtual offices follow the same model, and since employees work from home and have access to all the resources they might need in the form of software, productivity is boosted manyfold. According to one research, the daily commute alone demotivates a lot of professionals, and by excluding that from the routine, productivity is nearly doubled. 


Working in a virtual office does not mean working a typical 9 to 5 job. In a virtual office, the main benefit is flexibility; log in and do your work at your convenience, not how the office wants. This is why virtual offices are best for traveling workers or employees who might be in different cities. This also opens up an organization’s horizons to talent from elsewhere; with a virtual office, your pool isn’t limited to the candidates who can make the daily commute from and to the office location. 

Virtual office vs traditional office: which is better for your Toronto business?

Despite its beauty, Toronto suffers from the same issues that many metropolitan cities do: an underdeveloped road communication network that is unable to run the daily rush hour and traffic load effectively. This means that the daily commute to and from work is no different than in Los Angeles or New York in America, and these cities are particularly notorious for their bad traffic. 


However, not all offices can be run in a virtual setting. If your business provides on-site services, the location and the office will need to be physical. On the other hand, if you run a digital marketing service or a small software house that specializes in IT products, a virtual office is the best thing your team and your organization can have. 


You get all the aforementioned benefits, your productivity and employee efficiency are increased, while the business performs better since overhead costs are being slashed, and you have no need to maintain an office building or pay a lease. This means that you will be able to focus on the business alone, and that will do wonders. 

In a nutshell

Most businesses today can easily utilize the benefits of a virtual office. Everything is digital nowadays, from communication to meetings and sales work, so a virtual office represents the best of both worlds. Working from the convenience of their home allows the team members to focus on the work without any hassle, freeing them from things like commutes and office tardiness. The organization itself benefits from the overhead costs that do not exist anymore. Therefore, for your Toronto business, you should definitely look into virtual offices since the benefits of using it instead of a traditional office are simply too lucrative not to follow up on. 

ZEMLAR Offices: the best virtual office solutions!

When it comes to virtual offices in Toronto, nobody does it better than ZEMLAR. With prime locations across the greater Toronto area (GTA) and many amenities that come as standard, ZEMLAR is the gold standard for virtual offices. Not to mention the packages we have for corporations looking to benefit from this revolution of virtual offices. The traditional office is unfortunately doomed to be replaced by its modern, more convenient, and more cost-effective counterpart: the virtual office. And ZEMLAR does virtual offices the best! So, for your next business-booming move, why check out ZEMLAR and its incredibly awesome packages for virtual offices to get productivity going high?

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